Reporting rentals to the Ministry of the Interior
Spanish Royal Decree 933/2021 requires every rental to be reported. It is the obligation that eats the most time and shows the least, and here it eats none.
Royal Decree 933/2021, satisfied
Every rental has to be reported to the Ministry of the Interior with the driver's and the vehicle's details. The system takes them from the contract the desk already filled in, sends them and keeps the acknowledgement, so at any point you can show what was reported and when.
Nobody has to remember anything. Pending contracts go out on their own and the verdict comes back on its own. If the Ministry rejects one, it shows up in the list with what is wrong, you fix it, and it goes again.
What is still to be reported, as a list
The pending contracts, with the ones ready to send kept apart from the ones missing a field, and the missing field spelled out beside them.
What that means at the office
Questions about Royal Decree 933/2021
What does Royal Decree 933/2021 require of a vehicle rental company?
Reporting the rental to Spain's Ministry of the Interior: who is driving, which vehicle and when. It is a record-keeping duty that falls on the company, not on the customer.
Is there daily work involved?
Not with this system. Pending contracts go out on their own and the verdict comes back on its own, so nobody logs into the government portal or keeps a list on the side.
What if a contract is missing a field the Ministry requires?
The contract says so where it is being typed, before any attempt to send it, and names the missing field.
Can you prove a rental was reported?
Yes. Every contract keeps the acknowledgement of its report, so the answer to an inspection is on that rental's own screen.