Legal duties, automated
The obligation that eats the most time and shows the least. Here it eats none.
Royal Decree 933/2021, satisfied
Every rental has to be reported to the Ministry of the Interior with the driver's and the vehicle's details. The system takes them from the contract the desk already filled in, sends them and keeps the acknowledgement, so at any point you can show what was reported and when.
Nobody has to remember anything. Pending contracts go out on their own and the verdict comes back on its own. If the Ministry rejects one, it shows up in the list with what is wrong, you fix it, and it goes again.
What is still to be reported, as a list
The pending contracts, with the ones ready to send kept apart from the ones missing a field, and the missing field spelled out beside them.
What that means at the office
No daily workNo member of staff logs into the government portal, copies data across, or keeps a separate list of what has been sent.
The contract warns you firstWhile a field the Ministry requires is still missing, the contract itself says so, right where it is being typed.
You can prove itEvery contract keeps its acknowledgement. Faced with an inspection, the answer is on the rental's own screen.